INDIAN INSTITUTE OF TECHNOLOGY TIRUPATI
                   भारतीय प्रौद्योगिकी संस्थान तिरुपति

INDIAN INSTITUTE OF TECHNOLOGY TIRUPATI
भारतीय प्रौद्योगिकी संस्थान तिरुपति
Policies      RTI      SC/ST/OBC Liaison Officers/Cell               
   Section 4
Last updated on 04 Sep 2023
  • Organisation and Functions
    S. No. Item Details
    1.1 Particulars of its organisation, functions and duties [Section 4(1)(b)(i)]
    1.1.1 Name and address of the Organization Indian Institute of Technology Tirupati

    Address:

    Indian Institute of Technology Tirupati
    Yerpedu – Venkatagiri Road, Yerpedu Post,
    Tirupati District, Andhra Pradesh - 517619.
    1.1.2 Head of the Organization Director, IIT Tirupati
    1.1.3 Vision, Mission and Key Objectives  Click Here
    1.1.4 Functions and duties As per Acts and Statutes
    1.1.5 Organization Chart https://old.iittp.ac.in/leadership/organizational-structure
    1.1.6 Any other details – the genesis, inception, formation of the department and the HoDs from time to time as well as the committees / Commissions constituted from time to time have been dealt https://old.iittp.ac.in/aboutus
    https://old.iittp.ac.in/leadership/board-of-governors
    https://old.iittp.ac.in/leadership/acad-admin
    https://old.iittp.ac.in/leadership/senate
    https://old.iittp.ac.in/leadership/finance-comittee
    https://old.iittp.ac.in/leadership/building-and-work-commitee
    1.2 Powers and duties of its officers and employees [Section 4(1)(b)(ii)]
    1.2.1 Powers and duties of officers (administrative, financial and judicial)  The Powers and Duties of the Officers and Employees are derived from the Acts and Statutes and exercised as per the details provided under these Acts and Statutes.
    1.2.2 Power and duties of other employees As per Acts and Statutes
    1.2.3 Rules / orders under which powers and duty are derived and  As per Acts and Statutes, Rules
    • The Institutes of Technology Act, 1961
    • The Institutes of Technology (Amendment) Act, 2016
    • Statutes of IIT Tirupati
    • Delegations of Financial Powers (BOG)
    • Fundamental Rules & Supplementary Rules
    • The admission of students and research scholars to various undergraduate and postgraduate courses and Ph.D. is based on guidelines framed for admission to these courses.
    1.2.4 Exercised  As per Acts, Statutes, Rules, Guidelines/Norms/Orders/Procedures issued from time to time by the Govt. of India
    1.2.5 Work allocation  As per the details in 1.2.1, 1.2.2 and the work Allocation order
    1.3 Procedure followed in decision making process [Section 4(1)(b)(iii)]
    1.3.1 Process of decision making Identify key decision making points
    • Decisions are taken in accordance with the provisions of the Act/Statutes/Ordinances/Rules & Regulations / Policies etc. of the Institute
    • The Director, Deans, Registrar, and Officers of the institute have been authorized by the Institutes of Technology Act, 1961, the First Statutes of IIT Tirupati, 2017 and through the Delegation of Financial Powers to take key decisions.
    • The Institute has adopted a decentralized administrative structure, thereby enabling Departments/ Sections to take decisions in conformity with the rules of the Institute and within the delegated powers.
    1.3.2 Final decision making authority The Director/ Board of Governors / IIT Council / Visitor of the Institute takes the decision as mandated in the Institutes of Technology Act, 1961 and the First Statutes of IIT Tirupati, 2017.
    1.3.3 Related provisions, acts, rules etc.
    1.3.4 Time limit for taking a decisions, if any
    • Depending upon the type of work and authorities involved the time taken for a decision varies. The decisions are taken at deferent levels mainly at BoG/FC/B&WC/Director and in some cases it is at the level of Ministry of Education. The Institute adhere to the rules/regulation, office memorandum, Acts etc. which prescribed time limit for the concerned matters.
    • The general code for discharge of its daily functions is to accomplish work on a day-to-day basis, keeping in view the requirement and urgency of each case.
    1.3.5 The channel of supervision and accountability
    1.4 Norms for discharge of functions [Section 4(1)(b)(iv)]
    1.4.1 Nature of functions / services offered
    • To provide high-quality education in science and technology and provide a creative atmosphere for inter-disciplinary research both by the students and the faculty.
    • To award the Academic Degree
    • To carry on sponsored research and Consultancy, as per the requirement of the government and industry.
    1.4.2 Norms / standards for functions / service delivery
    • Norms and standards for various academic programs of the Institute are set by the senate, which also monitors progress and achievements of students under various academic programs.
    • Norms and Standards for various activities of the Institute are laid down by the competent authority, such as the BoG. The academic policies of the Institute are decided by the Senate.
    • The Annual Report prepared under the direction of BoG and its annual meetings along with audited accounts, etc. of the Institute.
    • The Annual Report of the Institute along with Audited Accounts is placed on the table of both the Houses of the Parliament.
    1.4.3 Process by which these services can be accessed
    • IIT Tirupati is an institution of higher learning devoted to teaching and research. All the Administrative Offices, Academic Block, Labs, Facilities, Libraries, Hostels, etc. are located on its Campus which facilitates quick communication channels to and from.
    • The Institute has dedicated faculties and staffs who are engaged in various teaching and non-teaching activities of the Institute with consistent effort and hard work. All the Administrative Offices, Labs, Facilities, Libraries, Hostels, etc. are located on its Campus which facilitates quick communication channels to and from.
    1.4.4 Time-limit for achieving the targets Click here
    1.4.5 Process of redress of grievances
    1.5 Rules, regulations, instructions manual and records for discharging functions [Section 4(1)(b)(v)]
    1.5.1 Title and nature of the record / manual / instruction.
    • The Institutes of Technology Act, 1961
    • The Institutes of Technology (Amendment) Act, 2016
    • Statutes of IIT Tirupati
    • Fundamental Rules & Supplementary Rules
    • General Financial Rules, 2017
    • Further Government of India Guidelines / Norms / Orders / Procedures issued from time to time
    1.5.2 List of Rules, regulations, instructions manuals and records
    • Fundamental Rules & Supplementary Rules
    • General Financial Rules, 2017
    • Further Government of India Guidelines / Norms / Orders / Procedures issued from time to time
    • Ordinance of the Institute
    • Administrative Office Order / Decisions and Guidelines as approved by Institute’s Governing Body i.e., Board of Governors (BOG), Finance Committee, Senate, and Building and Works Committee
    • Statement of Annual Account
    1.5.3 Acts / Rules manuals etc. As per Government of India rules stated in
    • Fundamental Rules
    • Supplementary Rules
    • General Financial Rules
    • Further Government of India Guidelines / Norms / Orders / Procedures issued from time to time
    1.5.4 Transfer policy and transfer orders
    • It is not applicable
    1.6 Categories of documents held by the authority under its control [Section 4(1)(b)(vi)] 
    1.6.1 Categories of documents Annual Reports
    Administrative Office Order / Decisions and Guidelines as approved by Institute’s Governing Body i.e., Board of Governors (BOG), Finance Committee, Senate, and Building and Works Committee
    The Institutes of Technology Act 1961, The Institutes of Technology (Amendment) Act, 2016, The First Statutes of IIT Tirupati, 2017, Certificate of GST Registration, DSIR /Customs Duty Exemption Certificate, PAN Card, Importer-Exporter Certificate, Record of Degrees Awarded, Various MoU.
    1.6.2 Custodian of documents / categories Registrar, IIT Tirupati.
    1.7 Boards, Councils, Committees and other Bodies constituted as part of the Public Authority [Section 4(1)(b)(viii)]
    1.7.1 Name of Boards, Council, Committee etc. Following are the Main Statutory Committees / Governing bodies of the Institute
    • IIT Council
    • Board of Governors
    • Senate
    • Finance Committee
    • Building and Works Committee
    1.7.2 Composition Following are the Main Statutory Committees / Governing bodies of the Institute
    1.7.3 Dates from which constituted
    • Board of Governors: 13th July, 2018
    • Finance Committee: 22nd September, 2020
    • Building and Works Committee: 6th September, 2021
    1.7.4 Term / Tenure The Boards/Committees are perpetual in nature and are constituted as per the terms of the Institutes of Technology Act, 1961 and the Statutes of the institute.
    1.7.5 Powers and functions As defined in the Institutes of Technology Act, 1961, the Institutes of Technology (Amendment) Act, 2016 and the First Statutes of IIT Tirupati, 2017.
    1.7.6 Whether their meetings are open to the public? No
    1.7.7 Whether the minutes of the meetings are open to the public? Yes
    1.7.8 Place where the minutes if open to the public are available? Click Here
    1.8 Directory of officers and employees [Section 4(1)(b)(ix)]
    1.8.1 Name and designation https://old.iittp.ac.in/contact-iit
    1.8.2 Telephone , fax and email ID https://old.iittp.ac.in/contact-iit
    1.9 Monthly Remuneration received by officers & employees including system of compensation [Section 4(1)(b)(x)]
    1.9.1 List of employees with Gross monthly remuneration Provided in Monthly Remuneration
    1.9.2 System of compensation as provided in its regulations Compensation are provided as per the Government rules as well as As per the 7th CPC.
    1.10 Name, designation and other particulars of public information officers [Section 4(1)(b)(xvi)]
    1.10.1 Name and designation of the public information officer (PIO), Assistant Public Information officer (APIO) & Appellate Authority https://old.iittp.ac.in/rti
    1.10.2 Address, telephone numbers and email ID of each designated official. https://old.iittp.ac.in/rti
    1.11 No. of employees against whom Disciplinary action has been proposed / taken [Section 4(2)]
    1.11.1 No. of employees against whom disciplinary action has been  (i) Pending for Minor penalty or major penalty proceedings NIL
    1.11.2 (ii) Finalised for Minor penalty or major penalty proceedings NIL
    1.12 Programmes to advance understanding of RTI (Section 26)
    1.12.1 Educational programmes NIL
    1.12.2 Efforts to encourage public authority to participate in these programmes Not Applicable
    1.12.3 Training of CPIO/APIO Time to time provided through the Government Training Institutions
    1.12.4 Update & publish guidelines on RTI by the Public Authorities concerned https://rti.gov.in/webactrti.htm
    https://rti.gov.in/rticorner/guide_2013-issue.pdf
    1.13 Transfer policy and transfer orders [F No.1/6/2011-IR dt.15.4.2013]
    1.13.1 Transfer Policy And Transfer Orders[F No. 1/6/2011- IR Dt. 15.4.2013] Not Applicable
  • Budget and Programme
    S. No. Item Details
    2.1 Budget allocated to each agency including all plans, proposed expenditure and reports on disbursements made etc. [Section 4(1)(b)(xi)]
    2.1.1 Total Budget for the public authority The Budget Allocation for IIT Tirupati for the financial year 2022-23 is Rs.289.15 Crore
    2.1.2 Budget for each agency and plan & programmes Budget Estimate - 2022-23 (Rs. in Crores)
    OH-31 OH-35 OH-36 Total
    28.28 132.92 33.04 194.24
    2.1.3 Proposed expenditures Expenditure - 2022-23 (Rs. in Crores)
    OH-31 OH-35 OH-36 Total
    24.82 160.24 40.64 225.70
    2.1.4 Revised budget for each agency, if any Revised Estimate - 2022-23 (Rs. In Crores)
    OH-31 OH-35 OH-36 Total
    28.28 281.50 40.71 350.49
    2.1.5 Report on disbursement made and place where the related reports are available The Registrar, IIT Tirupati
    2.2 Foreign and domestic tours (F.No.1/8/2012-IR dt. 11.9.2012)
    2.2.1 Budget 1. International tour Rs. 43.93 lakhs
    2. Domestic tours Rs. 65.33 lakhs
    2.2.2 Foreign and domestic Tours by ministries and officials of the rank of Joint Secretary to the Government and above, as well as the heads of the Department.
    a) Places visited
    b) The period of visit
    c) The number of members in the official delegation
    d) Expenditure on the visit     		International tour Rs. 43.93 lakhs and Domestic tour expenditure for the FY 2022-23 is Rs.65.33 lakhs
    2.2.3 Information related to procurements
    a) Notice/tender enquires, and corrigenda if any thereon,
    b) Details of the bids awarded comprising the names of the suppliers of goods / services being procured,
    c) The works contracts concluded – in any such combination of the above and
    d) The rate / rates and the total amount at which such procurement or works contract is to be executed.     		IIT Tirupati website: https://old.iittp.ac.in/tenders
    Central Public Procurement Portal Indian Institute of Technology Tirupati

    Active Tenders: https://eprocure.gov.in/eprocure/app?page=FrontEndTendersByOrganisation&service=page

    Tender Status: https://eprocure.gov.in/eprocure/app?page=WebTenderStatusLists&service=page 

    Finalized Tenders: https://eprocure.gov.in/eprocure/app?page=ResultOfTenders&service=page

    Archived Tenders: https://eprocure.gov.in/eprocure/app?page=FrontEndTendersInArchive&service=page

    2.3 Manner of execution of subsidy programme [Section 4(i)(b)(xii)]
    2.3.1 Name of the programme of activity Not Applicable
    2.3.2 Objective of the programme Not Applicable
    2.3.3 Procedure to avail benefits Not Applicable
    2.3.4 Duration of the programme/ scheme Not Applicable
    2.3.5 Physical and financial targets of the programme Not Applicable
    2.3.6 Nature / scale of subsidy / amount allotted Not Applicable
    2.3.7 Eligibility criteria for grant of subsidy Not Applicable
    2.3.8 Details of beneficiaries of subsidy programme (number, profile etc.) Not Applicable
    2.4 Discretionary and non-discretionary grants [F.No.1/6/2011-IR dt.15.04.2013]
    2.4.1 Discretionary and non-discretionary Grants / allocations to State Govt./ NGOs / other institutions  Not Applicable
    2.4.2 Annual accounts of all legal entities who are provided grants by public authorities Not Applicable
    2.5 Particulars of recipients of concessions, permits of authorizations granted by the public authority [Section 4(1)(b)(xiii)]
    2.5.1 Concessions, permits or authorizations granted by public authority Not Applicable
    2.5.2 For each concession, permit or authorization granted -
    (a) Eligibility criteria,
    (b) Procedure for getting the concession/ grant and/ or permits of authorizations,
    (c) Name and address of the recipients given concessions/ permits or authorizations,
    (d) Date of award of concessions/ permits of authorizations     		Not Applicable
    2.6 CAG & PAC paras [F No.1/6/2011-IR dt.15.4.2013]
    2.6.1 CAG and PAC paras and the action taken reports (ATRs) after these have been laid on the table of both houses of the parliament.  Not Applicable
  • Publicity and Public Interface
    S. No. Item Details
    3.1 Particulars for any arrangement for consultation with or representation by the members of the public in relation to the formulation of policy or implementation there of [Section 4 (1) (b)(vii)] [F.No.1/6/2011-IR dt.15.04.2013]
    3.1.1. Relevant Acts, Rules, Forms and other documents which are normally accessed by citizens Not Applicable
    3.1.2 Arrangements for consultation with or representation by - (a) Members of the public in policy formulation / policy implementation, (b) Day & time allotted for visitors, (c) Contact details of Information & Facilitation Counter (IFC) to provide publications frequently sought by RTI applicants Not Applicable
    3.1.3 Public-private partnerships (PPP)- Details of Special Purpose Vehicle (SPV), if any Not Applicable
    3.1.4 Public-private partnerships (PPP)- Detailed project reports (DPRs) Not Applicable
    3.1.5 Public-private partnerships (PPP)- Concession agreements. Not Applicable
    3.1.6 Public- private partnerships (PPP)- Operation and maintenance manuals Not Applicable
    3.1.7 Public- private partnerships (PPP) - Other documents generated as part of the implementation of the PPP Not Applicable
    3.1.8 Public-private partnerships (PPP) - Information relating to fees, tolls, or the other kinds of revenues that may be collected under authorisation from the government Not Applicable
    3.1.9 Public-private partnerships (PPP) -Information relating to outputs and outcomes Not Applicable
    3.1.10 Public-private partnerships (PPP) - The process of the selection of the private sector party (concessionaire etc.) Not Applicable
    3.1.11 Public-private partnerships (PPP) - All payment made under the PPP project Not Applicable
    3.2 Are the details of policies / decisions, which affect public, informed to them [Section 4(1) (c)]
    3.2.1 Publish all relevant facts while formulating important policies or announcing decisions which affect public to make the process more interactive - Policy decisions / legislations taken in the previous one year Not Applicable
    3.2.2 Publish all relevant facts while formulating important policies or announcing decisions which affect public to make the process more interactive - Outline the Public consultation process Not Applicable
    3.2.3 Publish all relevant facts while formulating important policies or announcing decisions which affect public to make the process more interactive- Outline the arrangement for consultation before formulation of policy Not Applicable
    3.3 Dissemination of information widely and in such form and manner which is easily accessible to the public [Section 4(3)]
    3.3.1 Use of the most effective means of communication - Internet (website) https://old.iittp.ac.in/
    3.4 Form of accessibility of information manual / handbook [Section 4(1)(b)]
    3.4.1 Information manual / handbook available in Electronic format Ordinances & Regulations
    3.4.2 Information manual / handbook available in Printed format NIL
    3.5 Whether information manual / handbook available free of cost or not [Section 4(1)(b)]
    3.5.1 List of materials available Free of cost NIL
    3.5.2 List of materials available At a reasonable cost of the medium NIL
  • E-Governance
    S. No. Item Details
    4.1 Language in which information Manual / Handbook Available [F.No.1/6/2011-IR dt.15.4.2013]
    4.1.1 English Annual Reports
    The Institutes of Technology Act, 1961
    The Institutes of Technology (Amendment) Act, 2016
    Statutes of IIT Tirupati
    4.1.2  Vernacular / Local Language NIL
    4.2 When was the information Manual / Handbook last updated? [F.No.1/6/2011-IR dt. 15.4.2013]
    4.2.1 Last date of Annual updation 30 June 2023
    4.3 Information available in electronic form [Section 4(1)(b)(xiv)]
    4.3.1 Details of information available in electronic form https://old.iittp.ac.in/
    4.3.2 Name / title of the document / record / other information https://old.iittp.ac.in/ (Annual reports, Statements of account, tender Notice ordinance etc.,)
    4.3.3 Location where available https://old.iittp.ac.in/
    4.4 Particulars of facilities available to citizen for obtaining information [Section 4(1) (b)(xv)
    4.4.1 Name & location of the facility https://old.iittp.ac.in/
    4.4.2 Details of information made available RTI Online/ Institute Portal having CPIO Contact details as well as various details of academic & Administrative information of the Institute)
    4.4.3 Working hours of the facility Monday-Friday (9.00 a.m. - 5.30 p.m. including 30 min. Lunch Break.)
    4.4.4 Contact person & contact details (Phone, fax email) https://old.iittp.ac.in/contact-iit
    4.5 Such other information as may be prescribed under Section 4(i)(b)(xvii)
    4.5.1 Grievance redressal mechanism https://old.iittp.ac.in/liaison-officers
    4.5.2 Details of applications received under RTI and information provided
    Financial Year RTIs received RTIs replied
    2019-20 77 77
    2020-21 76 76
    2021-22 159 159
    2022-23 142 142
    4.5.3 List of completed schemes / projects / Programmes Not Applicable
    4.5.4 List of schemes / projects / programme underway Not Applicable
    4.5.5 Details of Contracts entered into including name of the contractor, amount of contract and period of completion of contract IIT Tirupati website: https://old.iittp.ac.in/tenders Central Public Procurement Portal Indian Institute of Technology Tirupati

    Active Tenders: https://eprocure.gov.in/eprocure/app?page=FrontEndTendersByOrganisation&service=page

    Tender Status: https://eprocure.gov.in/eprocure/app?page=WebTenderStatusLists&service=page

    Finalized Tenders: https://eprocure.gov.in/eprocure/app?page=ResultOfTenders&service=page

    Archived Tenders: https://eprocure.gov.in/eprocure/app?page=FrontEndTendersInArchive&service=page

    4.5.6 Annual Report https://old.iittp.ac.in/annualreports
    4.5.7 Frequently Asked Question (FAQs) https://old.iittp.ac.in/faqs
    4.5.8 Any other information such as - (a) Citizen’s Charter, (b) Result Framework Document (RFD), (c) Six monthly reports on the, (d) Performance against the benchmarks set in the Citizen’s Charter Not applicable
    4.6 Receipt & Disposal of RTI applications & appeals [F.No.1/6/2011-IR dt.15.4.2013]
    4.6.1 Details of applications received and disposed
    Financial Year RTIs received RTIs replied
    2019-20 77 77
    2020-21 76 76
    2021-22 159 159
    2022-23 142 142
    4.6.2 Details of appeals received and orders issued
    Financial Year RTI Appeals received RTI Appeals replied
    2019-20 5 5
    2020-21 5 5
    2021-22 16 16
    2022-23 10 10
    4.7 Replies to question asked in the parliament [Section 4(1)(d)(2)]
    4.7.1 Details of questions asked and replies given Replies for Parliamentary questions
  • Information as may be Prescribed
    S. No. Item Details
    5.1 Such other information as may be prescribed [F.No.1/2/2016-IR dt.17.8.2016, F.No.1/6/2011-IR dt. 15.4.2013]
    5.1.1(a) Name & details of - (a) Current CPIOs & FAAs, https://old.iittp.ac.in/rti 
    5.1.1(b) Name & details of - (b) Earlier CPIO & FAAs, Click Here 
    5.1.2 Details of third party audit of voluntary disclosure -
    (a) Dates of audit carried out
    (b) Report of the audit carried out     		(a) 28 July 2023
    (b)AuditReport
    5.1.3 Appointment of Nodal Officers not below the rank of Joint Secretary / Additional HoD - (a) Date of appointment, (b) Name & Designation of the officers 04 Sep 2023
    Prof. KSMS Raghavarao
    Dean Administration & Finance
    5.1.4 Consultancy Committee of key stake holders for advice on suo-moto disclosure – (a) Dates from which constituted (b) Name & Designation of the officers RTI Committee
    5.1.5 Committee of PIOs / FAAs with rich experience in RTI to identify frequently sought information under RTI – (a) Dates from which constituted (b) Name & Designation of the Officers Not Applicable
  • Information disclosed on own initiative
    S. No. Item Details
    6.1 Item / information disclosed so that public have minimum resort to use of RTI Act to obtain information
    6.1.1 Item / information disclosed so that public have minimum resort to use of RTI Act to obtain information https://old.iittp.ac.in/
    https://old.iittp.ac.in/rti-section-4
    https://old.iittp.ac.in/tenders
    Academic Page
    Recruitment
    6.2 Guidelines for Indian Government Websites (GIGW) is followed (released in February, 2009 and included in the Central Secretariat Manual of Office Procedures (CSMOP) by Department of Administrative Reforms and Public Grievances, Ministry of Personnel, Publ
    6.2.1 Whether STQC certification obtained and its validity Not applicable
    6.2.2 Does the website show the certificate on the Website? Not applicable

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